GSR/ASE Resources
Timesheets
GSRs with at least a 25% appointment for one full month of service are provided with 1 day of personal time off (PTO) for each month of their appointment. For example, a GSR with an appointment for Fall quarter (October – December) at 25%, will be provided with 3 days of PTO. Please refer to Article 23 – Personal Time Off.
The personal time off shall be up to twelve (12) workdays for a full twelve-month period. For shorter appointments, the twelve (12) workdays will be prorated a day per month for every full month of appointed service.
Timesheets will be submitted via TRS by every 6th of the month, please refer to the TRS deadlines for further details.
A GSR shall submit requests for personal time off to their supervisor. Once approved, the GSR will report PTO in full-day increments on their timesheet.
- For example, an employee has a 25%, a full day increment is equivalent to 2 hours, which will count as one day of PTO.
- TRS Job Aid – GSR Timesheets
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Academic Apprentice Resources
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Appointment Process for Exceeding 50% Threshold
If your appointment exceeds the 50% threshold (up to a maximum of 75%), it is essential to complete and secure approval for a Max Authorization Form before the start of your appointment. Below are the steps to ensure a smooth process:
Key Steps:
1. Adding an Appointment: Obtain approval from your home department before initiating any additional appointments and complete the Max Authorization Form.
3. Inform IRLE: Email HR Analyst, Jamie Reniva, at jreniva@irle.ucla.edu with the completed Max Authorization Form.
